💬 Canned Responses (Quick Replies)
Save time with predefined message templates.📋 What are Canned Responses?
Canned Responses (or Quick Replies) are saved message templates you can insert with shortcuts: Before:✨ Benefits
Speed
Respond in seconds
Consistency
Same message for all
Quality
Revised, correct messages
Training
New agents respond well
🆕 Create Canned Response
- “Settings” → “Canned Responses”
- “New Canned Response”
- Configure:
helloContent:
- 🌍 Public: All agents can use
- 👤 Private: Only you use
- 👥 Team: Specific team only
- Save
🎯 Canned Response Examples
1. Greeting
2. After Hours
3. Order Tracking
4. Problem Solved
🖱️ Use Canned Response
Option 1: Shortcut
Option 2: Menu
🔧 Variables
Use dynamic variables in templates:Agent Variables
Contact Variables
Company Variables
Custom Attributes
💡 Best Practices
Writing
✅ Friendly tone: Conversational, human✅ Clear: Direct to point
✅ Empathy: “I understand…” “I’ll help…”
✅ Actionable: Always next step
Organization
✅ Clear shortcut:/hello not /h1✅ By category: Greeting, after-hours, problems, closing
✅ Update regularly: Language changes
✅ Train team: Review new responses
Usage
✅ Personalize: Adjust template per case✅ Don’t be robotic: Add personal touch
✅ Combine: Use multiple per conversation

